Course Reserves Information (Instructors & Teaching Assistants)
Placing items on Reserve
You may place library books or personal books on hard copy reserve. Photocopies of articles will automatically be placed on Electronic Reserves. Requests can be submitted using our online or paper forms, you may also submit syllabi or email us the requested information. Please provide the full citation for faster processing of your requests. If you submit your course syllabi, please indicate the specific items you would like placed on Reserve for faster processing.
We can take your requests up to six (6) months in advance. We encourage early submissions to allow staff the time to obtain the proper permissions for use.
We will be happy to retrieve your requested books or online reserve materials, if they are owned by the library; however, this can delay processing time. If you need to speed up the processing time, it would be to your advantage to retrieve the material and bring it with your request.
We only need one copy of items for Electronic Reserves; please make sure the pages are clearly legible for scanning. If you are requesting a reading you know is available through the Library's FindText, just provide us with the complete citation. Items we scan for Electronic Reserves will not be placed on hard copy reserve. After scanning, we will return these items to you through campus mail.
We will place personal copies on Reserve. Please see our Personal Copy Guidelines. As part of our commitment to the National Interlibrary Loan Code of the American Library Association, we will not place books from other libraries on Reserve. Books you have borrowed from other lending institutions will not be accepted.
We do not have a specific limited number of items that can be placed on Reserve.
You may add items to your Reserve course any time during the academic semester.
Choices of loan periods include 1-hour, 2-hour, 2-hours and overnight, 1-day, 3-day and 7-day loans.
Streaming
This semester has some major changes that you need to know about. In addition to Concourse there is Concourse in Sakai (henceforth Sakai) which is the replacement for Concourse. The old Concourse will still be active for another six months until everyone is moved over to Sakai. We will provide streaming videos for both systems so as you enter your requests, it is important to lets us know which system(s) you will be using.
- Another change is that the Library now has a dedicated person and the necessary resources for streaming videos and will be processing all the video requests. Academic Technologies will be working with the Library to make sure the transition goes smoothly.
- In the past, as you requested videos, you had to add the “at” group as a section designer in order to grant access and have the videos added to your classes. The new group name to use is now “stream”.
Also please remember, streaming videos that were used in previous courses do need to be reinstated.
If you are specifying “Yes” for subtitles, please include the language that you want the subtitles in. Please ignore the 2 week advanced notice requirement for video processing for August.
The URL for the page to enter the video requests is: https://reserves.library.nd.edu/video/request/new
As we work towards the transition, please direct questions about streaming video for spring 2013 to: Patrick Rader prader@nd.edu at Hesburgh Libraries.
Processing time
At the beginning of the academic semester we will ask for a TEN (10) DAY lead time. Our processing time will vary depending on our workflow. ASAP requests do not receive priority but are merged into our work flow as time and workload permit. Some of the things that can slow down the processing of a request are:
- Incomplete Course and/or Reserve information.
- Books to be recalled; ordered; or retrieved.
- Syllabi with no clear indication of what needs to be placed on reserve.
Recalling books
- Any library owned books which are needed for Reserves and are checked out by another patron will be recalled by us. Once the recall is made the patron will have seven (7) days to return the book, which can delay processing.
Ordering books
- We will place orders for books that the library does not own which are needed for a course. Orders are given a "rush" priority and we generally obtain them within 2-4 weeks, but it can take longer depending on the availability of the item. Books that have to be ordered can also delay processing.
Online Reserves
Once our staff has created your online reserve page, an e-mail will be sent to you containing a link to your online course. You may then send this link on to your students or add it to your Course Mangement page if one is set up. For more information on Course Management, please click here.
End of semester
Unless we are notified other wise, all books will stay on reserve until the end of the academic semester. At that time Reserve staff will remove all items from Course Reserves and return them back to the general collection. If you would prefer to pick up any personal items, please let us know, otherwise, all personal items that are left at the end of term will be sent back to you through campus mail.
Resubmitting forms
If you know you will be teaching the same course again (either the following semester or year), you may simply print out a list of your current items through the Reserves Catalog and submit that to us for the oncoming semester. This may also be done with your Online Reserves. Reusing material for reserves does not negate the ten (10) day lead time staff need for processing. Every semester material is used for electronic reserve must be assessed for copyright clearence
Copyright Clearance
- Copyright is all about balancing the rights of authors with the rights of the public to use the work without seeking permission or paying royalties. Authors have the right to control the use of their work subject to exceptions permitted under the law. If the use exceeds such exceptions, then infringing on someone's copyright can result in the infringer paying money damages (civil liability). The Course Reserve staff will take care of obtaining copyright clearance, under the guidance of General Counsel, for all items submitted for electronic reserve. For more information about copyright see the University General Counsel web page: Copyright Guidelines.
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